1) Registration fee for members of ISLRR https://islrr.org/about-us/membership. Be aware if your membership is not updated at the time of your application, the “non-member fee” will be applied.

2) Applications for the student fellows/residents registration fee should be certified by a letter from the head of the department, to be uploaded directly to the online registration platform (in PDF format), stating that the applicant is a student fellow/resident at the time of registration.

3) Developing countries according to the World Bank classification – VALID ONLY FOR LOW-INCOME COUNTRIES please check  https://datahelpdesk.worldbank.org/knowledgebase/articles/906519-world-bank-country-and-lending-groups.

4) Available to commercial representatives and corporate personnel who have a legitimate educational or business reason for attending, but do not have a sponsorship or product and service to exhibit.

5) Exhibitor – Corporate personnel of companies that support the event with a sponsorship.

A Delegate Registration is mandatory for all oral and posters presenters.

Advance registrations are preferred to facilitate planning of the scientific sessions and social events of the congress.

On site registration is strongly discouraged and availability for social events might not be guaranteed.

Early bird and other deadline fees apply only if both registration and payment are completed by the respective registration deadlines.

Conference registration fees includes:

• Admission to all sessions
• Congress kit and personal badge
• Final programme and abstract book online
• Certificate of attendance will be sent by e-mail after the congress
• Coffee during breaks
• Welcome Reception
• Admission to the technical exhibition

Registration fee for Industry includes:

• Congress kit and personal badge
• Admission to the technical exhibition
• Admission to scientific sessions
• Coffee during breaks
• Welcome Reception

Registration is mandatory for all oral and posters presenters.

For Visa requirements and Letter of invitation visit the website:

https://vision2025florence.com/general-info/#visa

Terms of Payment

Payment by Credit card: The following credit cards are accepted: American Express, VISA, MasterCard.

We would like to inform you that as of 14 September 2019, the SCA (STRONG CUSTOMER AUTHENTICATION) came into effect, in accordance with the provisions of the European Directive on payment services (PSD2).

As an OIC Group customer, your payments will become even more secure.
To get more information about this, please visit our dedicated page available here.

Payments by bank transfer are accepted up to the standard fee deadline of 31 July 2025.
Cash payment in Euros will be accepted on-site in Florence.
Bank transfer (not available for online applications):
Account name: OIC srl
Bank name: Intesa Sanpaolo SpA
Bank Address: Viale Matteotti 20r, 50132 Florence, Italy
IBAN: IT85 V030 6902 9010 0000 0010 628
SWIFT code: BCITITMM

Charges

Bank transfers must not involve charges for the recipient.

Important information

Please indicate your name and surname and VISION2025 as reference on your payment so that we can identify you for confirmation.

Invoices

Invoices with an address in the European Union should be provided with a VAT Number. The invoicing address and VAT number can only be set up during the registration process. Should you have any special requests for the processing of your invoice, kindly let us know when submitting your application.

• Off-line registrations and requests of pro-forma invoices sent by fax or mail are subject to an additional € 30,00 administration charge.
• Any modification on VAT number or billing address, requested after the issuing of the invoice incurs a € 30,00 administration charge.

Cancellation and Refunds

Any change or cancellation in connection with registration fees and social events must be made in writing to O.I.C. srl, E-mail: registrationvision@oic.it.

• For cancellations received by 8 May 2025 the paid amount will be refunded with a deduction of 30% that will be invoiced as penalty.
• For cancellations received by 8 August 2025 the paid amount will be refunded with a deduction of 70% that will be invoiced as penalty.
• No refund will be processed for cancellations received after 8 August 2025.

Should a delegate not attend the congress, for whatever reasons, no further claims for reimbursement can be made. All delegates are urged to take personal travel insurance.

• Name changes incur a handling fee of € 50 per registration.

If you are unable to attend the Congress because you were denied a Visa to enter the country, you will be granted a refund only if you submit a copy of your visa rejection letter. The refund will be issued less the cancellation fee above stated.

Liability Disclaimer

In the event of serious special or unforeseen circumstances or serious circumstances beyond its control, OIC shall be entitled to cancel or modify the dates of the event. You shall not be entitled to compensation for any costs or damages incurred as a consequence of such a cancellation or change.
OIC will not be liable for any theft or damage to property and/or persons caused on site during the Congress, by any factor whatever, unless there has been a fault, intent or deliberate recklessness on the part of OIC. 

OIC shall not be held responsible for any health damage any person may incur not directly dependent on OIC actions or omissions (i.e. poisoning, food intoxication, etc.) during the Congress dates.

We strongly advise participants to take a personal “Cancel For Any Reason” insurance with an insurance company of their choice.